Software for ambitious vehicle rental

More from your fleet.
Without more complexity.

When rental ambition outgrows your operation, complexity eats margin. RentVisie is the software that helps ambitious vehicle rental organisations scale profitably.

Automate

Less manual work

Scale

Without proportional headcount

Grow

More return from your fleet

Trusted by 0 rental businesses, such as

Kela Kilometervrij

Cofleet 24 / 7

Adrem Autoverhuur

Bo.Rentals

Bert Jonk Autoverhuur

Shortleasy

app.rentvisie.com/operational

Operational manager

Your daily overview

NL · Nederland

New booking
Planning board

9

To schedule

24

Pick up

70

Return

0

Overdue

0

Transport

0

Maintenance

4

Quotes

111

To invoice

6

Lease invoices

98%

On time

Revenue · MTD

+18%

€ 84,200

vs. € 71,400 last month

12 hrs p/week

less manual work

82% of scheduling handled automatically

FOR WHOM

One platform, built for every organisation type

RentVisie supports rental companies, dealers, garages, franchisors and companies with pool vehicles.

Also used for

Golf carts

Campers

Trailers

Scooters

Villas

Bikes & E-Bikes

Heavy Machinery

Boats

PLATFORM

Next generation in one package

A selection from every part of your rental process. Explore the full platform for all modules.

Core

1 module
RentVisie Rental PlatformIncluded

The central platform for your rental organization: reservations, planning, contracts, assets, customers and invoicing in one environment.

More info

Sales & channels

6 modules
Website Rental Module IntegrationFlagship

Take online bookings on your own website with real-time availability, payments and a direct link to the RentVisie back office.

More info
Customer Portal Login/B2BFlagship

Give business and returning customers their own account for bookings, contracts, invoices and repeat rentals.

More info

Operations

5 modules
RentVisie Control AppFlagship

Digital handling on-site and at the customer: issue, return, inspections, damage, signing, payments and new bookings.

More info

Revenue models

4 modules
Subscriptions & ShortleaseFlagship

Manage recurring contracts and subscriptions with monthly or 30-day billing, semi or fully automated, including consolidated invoices.

More info

Payments & compliance

4 modules
SEPA Payments and RefundsAdvanced

Automate direct debits, rental payments and deposit refunds via SEPA.

More info

Insights & automation

3 modules
DashboardsAdvanced

Real-time insight into utilization, revenue, availability and operational performance.

More info

Integrations

4 modules
Track & TraceFlagship

Real-time location and status, with geofencing, alerts and automatic mileage and fuel readings at issue and return.

More info
Show more modules

Looking for something that isn’t listed? This overview isn’t exhaustive. .

We migrate together

Switch easily without downtime

Setup and migration are often cited as a barrier to switching. It doesn't have to be. We handle data migration, training and support during the transition. You focus on your business.

migrations succeeded

succeeded

93%

avg. transition time

1 month

The migration journey · 6 steps

1
Intake

We discuss your needs, current system and planning.

2
Datamapping

We determine which data will be migrated and how.

3
Setup

Your data is safely and controlled transferred.

4
Shadow run and training

Together we make sure your team is fully prepared to use the system.

5
Launch

You go live with our team by your side.

6
Aftercare

Support and fine-tuning after the transition.

More about migration

Personal guidance · no data loss · dedicated migration coach

CUSTOMERS

Customers growing with RentVisie

RentVisie is user-friendly and clear: from reservations and quotes to check-in, handover and invoicing, you can manage the entire rental process. Automation and integrations save time and reduce errors. Support is fast and helpful. For rental companies on the fence, that doubt really isn't necessary.

Jehizika
Kela Kilometervrij

With RentVisie, many processes run automatically: invoicing, showing availability and customer communication. The collaboration is good, support is picked up quickly and RentVisie always thinks along with us.

Damian
Cofleet 24 / 7

RentVisie works excellently for us: fast, clear and reliable. Booking is fantastic and handover runs lightning-fast with the tablet. If another rental company is on the fence: don't hesitate for a second. Just do it.

Hans
Adrem Autoverhuur
How Kela Kilometervrij supports the full rental process with RentVisie, from reservations to deposit handling, and why doubt isn't necessary.

Kela Kilometervrij – Full rental process from A to Z in one platform

View customer stories

Frequently asked questions

As soon as your operation stops keeping up with your growth. More vehicles means more bookings, check-outs, check-ins and invoices. As long as that runs on Excel, separate calendars and email, the manual work grows with it, and so do errors and staff costs. Familiar signs: invoices still being checked in the evening, a double booking on the planning board, a second location you don't dare to open. Rental software brings those steps together in one system, so you rent out more without needing proportionally more people.

At its core, the steps you take every day, in one system: reservations with live availability, a planning board, contracts, vehicle and customer management, and invoicing. A growing car rental business also needs online booking on its own website, check-out and check-in with digital inspection, damage recording and signature in an app, online payments, a link to the accounting system and dashboards for utilisation and revenue. RentVisie covers those steps in one platform, with additional modules for transport, maintenance and short lease, among others.

A booking system takes reservations; rental software also handles everything that happens next. After the booking come the check-out with inspection and signature, the check-in with mileage and any damage, the invoice, the deposit and the moment the vehicle becomes available again. With a standalone booking tool you do those steps by hand or in another system. In RentVisie an online booking lands straight in the same back office as planning, contract and invoice, so availability stays correct and double bookings are prevented.

Yes. With the Website Rental Module Integration, customers book on your own website based on live availability in RentVisie. You decide whether a customer submits a reservation request or makes a confirmed booking straight away, and the module supports daily rental, display rental and short lease. Payment is handled online and every booking goes straight to operations in the back office. That way bookings also come in during evenings and weekends, without anyone having to retype them.

RentVisie is built for car rental operators that want to grow. Automotive dealers adding rental next to their dealership, garages offering replacement cars to workshop customers, franchisors connecting local partners and companies with pool cars also use the platform. Counter rental and self-service run from one environment. RentVisie also suits other rental assets, such as campers, trailers, scooters, bikes, golf carts, boats and heavy equipment.

Yes. With the Self-service App, customers book, pay, pick up and return a vehicle on their smartphone, including outside opening hours. Built-in security and KYC checks reduce the risk of fraud, and combined with an immobiliser a vehicle can only be used during a valid rental period. All bookings and payments sync with the back office, where staff can look along when a customer needs help. That lets you open an extra rental location without staffing a counter there.

RentVisie B.V. is based at Kabelweg 57 in Amsterdam and has worked with rental businesses across Europe since 2019. The platform supports multiple languages, which helps when you serve renters from other countries. It integrates with systems such as Mollie for payments and Peppol for e-invoicing, and for Dutch operators with Exact Online and the RDW vehicle register. If the integration you need is not on the list, an API and custom development are available.

Yes. Your data is stored securely in the cloud with bank-level security, automatic backups and encrypted connections. You always remain the owner of your data.

Less than you might think. We handle the data migration, train your team and guide you through the entire switch, usually within 2 to 6 weeks, without disrupting your rental operations.

No, RentVisie uses flexible monthly subscriptions with no long notice periods. You can scale up or down whenever you need to.

Our team responds within 24 hours to conversation requests or contact form submissions. During a conversation, we discuss your growth ambitions, operational friction and options right away.

Can your operation handle the next growth phase?

Book a conversation to discuss your growth ambitions and operational friction — or explore the live demo yourself.
No obligations · Conversation at your pace
Blog

Knowledge and insights for rental businesses

View all articles
Guide

The double-entry tax: why rental businesses type the same numbers twice every week

In many rental businesses, someone re-types the same numbers every week from the rental system into the accounting software, the payment provider and the calendar. This article shows how to work out what that double data entry costs per year, where it goes wrong at every handover and what a connected system does differently in practice.

Read article7 min read
Guide

The van that sat in your yard all weekend: what an idle fleet really costs

Almost every car rental owner estimates how busy their fleet is, but few know exactly what share of it earned revenue last week. This article shows how to calculate fleet utilisation on a napkin, where idle time hides and what one extra percentage point of utilisation is worth per year in a hypothetical worked example.

Read article8 min read
Payments

The invoice from three weeks ago: why rental businesses keep chasing money they have already earned

The car is back, the customer was happy, and three weeks later someone on your team is calling him about the invoice anyway. Late payments rarely start with the customer and almost always start in the process: manual invoicing, manual reminders, manual checks on who has paid. This article works out what chasing costs a car rental business, shows why rental in particular is so exposed and describes what automated invoicing means in practice.

Read article10 min read
View all articles