What does a vehicle really cost you? As long as purchase, maintenance, insurance and depreciation sit in separate spreadsheets, that question is hard to answer. In RentVisie it all lives on the vehicle itself.
Vehicles registered in the Netherlands are created from their registration number: RentVisie fetches make, model, colour, weights, fuel type, tax values and the inspection (APK) date from the Dutch vehicle registry, the RDW. For each vehicle you record whether it is owned or leased, which insurer and breakdown service it belongs to, and which inspection settings apply.
Enter the purchase price, residual value and useful life, and RentVisie books straight-line depreciation every month and keeps the book value up to date. Costs are entered excluding VAT, with your own categories and suppliers. A supplier invoice that covers several vehicles is split across them. Recurring costs, monthly, quarterly or yearly, are booked by RentVisie at the right moment.
Costs from service appointments and the depreciation appear in the same cost overview automatically. With the Exact Online connection, costs with a supplier go to your accounts as purchase entries.
When a vehicle leaves the fleet, you defleet it with a sale price and date. Depreciation stops and the history is kept. You can do this for several vehicles at once, and it can be undone.
Fleet management
Create a vehicle from its Dutch registration with data from the RDW
Ownership, lease, insurance and breakdown cover per vehicle
Automatic straight-line depreciation every month
Cost overview per vehicle, with your own categories and suppliers
Split one supplier invoice across several vehicles
Recurring costs that RentVisie books by itself
Defleet vehicles with a sale price, keeping their history
Less retyping when adding vehicles
See what each vehicle costs
An up-to-date book value without a spreadsheet
Vehicle costs sent on to Exact Online