Taking the deposit at check-out, refunding it after check-in and chasing open invoices in the meantime: it is work that easily gets stuck between desk, bank and accounts. In RentVisie it sits in one place.
A deposit can be taken as a payment, in cash, by debit card or by bank transfer. Or you place a hold on the customer's credit card through Mollie, then charge part of it later or release it. The screen shows until when the hold is valid. If another system already placed the hold, at a hotel for example, you record that hold in RentVisie.
When something is still open, you send a payment request with an online payment link, for the full amount or an amount you choose. The request closes by itself as soon as the payment is in. One list shows every overdue and pending request, another every booking not yet paid in full.
For overdue invoices you send reminders in three levels, with your own texts and the invoice attached, in one email per customer if you like. RentVisie warns you when the open amount is already covered by a deposit you still hold. Payments are matched to invoices when the invoice is sent and again every night.
Deposits and overpayments are refunded to many customers at once with one SEPA bank file per location or branch. Bookings without a valid IBAN are flagged.
Deposits & payments
Take a deposit, or place a hold on the credit card through Mollie
Payment requests with an online payment link, for the full or a chosen amount
Overview of every booking not yet paid in full
Payment reminders in three levels, with the invoice attached
Payments matched to invoices automatically
Refund deposits to many customers at once with one SEPA file
No deposit or open amount slips out of sight
Less manual work when refunding deposits
Paid sooner with a payment link in the email
One overview for desk, office and accounts